One of the best ways to get their attention is to meet them where they already spend much of their time: in the inbox. Sending a meeting request email is the first step to getting on their schedule. Your meeting request email sets the tone for the meeting itself. Inaccurate contact data wastes They can also make your credibility take a hit.

In addition, limiting the subject line to just three or four words results in the highest response rate. Personalization is one of the most powerful and free! Here are some simple yet personalized subject lines you can copy and paste into your meeting request emails:. My colleague, John Hughes, recommended you as a standout graphic designer. Would you be available for a quick coffee meeting at 9 a.

schedule a meeting email template

Let me know by Friday if that will work for you. On a positive note, the average time a person spends reading an email has increased to about Make it clear as to why you want to meet so they can make the best use of their time and yours. It was great to speak with you about [topic from last communication].

I have some ideas about how you could implement [helpful related topic or resource], and I think that I might be able to help you out. Do you have time next week to set up a call or grab a coffee together? I promise not to take too much of your time. I really appreciate you taking tyour time to hear me out on this.

You should also let them know up front how long you expect the meeting to last. Avoid ambiguity. Make your request concise and concrete. Would you be able to meet at your office or ours next Thursday at 11 a. I look forward to hearing from you.

Including a call to action at the end of your email can bring your meeting request full circle. Not including a request for a response can sabotage all your efforts and discourage recipients from taking action.

Also, make sure you limit your CTA to just one request or action to reduce confusion about what to do next. Plus, it takes the guesswork out of the equation as to how prospects can accept the meeting request.

Research shows that even just one mistake in your email copy can ruin your credibility. HubSpot published a roundup of high-profile misspellings including one of their own to show that no one is perfect.Marketing software to increase traffic and leads.

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HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. You may unsubscribe from these communications at any time. For more information, check out our privacy policy. It's no secret that networking can be time-consuming and difficult. Organizing meetings, making phone calls, sending emails, and attending conferences — a lot goes into relationship-building, no matter your industry.

One of the most important parts of the networking process happens after your first interaction with the person or business you're communicating with That's why we've created this guide — loaded with insider tips and templates, it's here to help you send effective post-networking follow-up emails. The following email templates will help you show your recipients the value you provide and develop meaningful relationships with them.

Before we look at the follow-up templates below, let's review the importance of including strong subject lines in your emails. Your subject line is the first thing a recipient sees when they glance at their inbox — meaning, it needs to grab their attention and make them want to open your message.This is an email template you can use to invite a candidate to interview. Depending on your company culture, you can choose a formal or more casual style. Let your candidates know if they need to bring anything with them like an ID or resume.

Looking to save time with the interview process? Workable is all-in-one recruiting software. Source and evaluate candidates, track applicants and collaborate with your hiring teams. Start hiring now with a day free trial. Or talk to us about your hiring plans and discover how Workable can help you find and hire great people. Skip to content. HR Toolkit HR Templates Recruiting email templates Scheduling an interview email This is an email template you can use to invite a candidate to interview.

Learn how Workable can help with interview scheduling and preparation Sample interview questions: Communication skill interview questions Personality interview questions Second-round interview questions Find a sample email to use for interview follow up Schedule a phone interview email sample Reschedule interview email Cancel interview email sample.

Download DOC. Need a single platform to manage the hiring process? Get started. Let's grow together Start hiring now with a day free trial. Try for free Get a demo.We put together some tips and examples of invitation letters to help you along. Key Details 2.

Schedule A Meeting Email Template

How to write your invitation letter: a perfect structure 3. Valuable Tips for writing a Business Invitation Letter 4. Who will be attending the meeting or event? Can participants invite others? There are different reasons for sending out invitation emails: a weekly staff meeting, a performance interview between a boss and employee, or a sales pitch with a prospect.

Do you need to book a specific place? After deciding on these details, you can start with the format of the invitation letter. This is a very important factor to consider when writing an invitation letter for a business meeting. It will decide whether the recipient actually opens your email. Your opening lines are the first thing that person will see in the email.

That's why these lines should grab attention and lead the reader to the next paragraph. Email opening sets the tone of voice and style of the whole invitation letter. You should consider your earlier relationships with the person. This will help you to understand if you should keep it strick and formal or you can be a bit more casual. You want your business meeting partner to be prepared. Mention the reason or subject for your meeting. Instead, mention your discussion topics or program in bullet points.

To make sure your meeting partner will be in the right place at the right time, including the details of the meeting setting. This makes it easier for them to decide and will get you a faster response. If you are meeting your boss or someone else with a busy schedule, you can add a calendar option to let them pick a date. You can avoid this situation by adding an RSVP option to your email. To make it even easier for the recipient to reply, add confirmation buttons at the bottom of your email and collect your replies.These are templates you can use to get a meeting scheduled.

They are geared towards getting meetings with potential clients. Subject 1: Schedule a meeting? Subject 2: Meeting tomorrow? Our company, [Name], would like to request a meeting with you to discuss the services that we can offer you. Please contact me with an opening in your schedule so that we can arrange a meeting.

Sincerely, [Name] — [Email]. Subject 1: Love your work! Subject 3: Quick call with a legend? Subject 4: You are legendary in the [Industry] community. I would love to pick your brain on [Their Specific Skill]. Subject 1: Call tomorrow? Subject 2: 3 things to cover tomorrow Subject 3: Tuesday at 4pm — pm sound good?

Subject 4: Touching base tomorrow. Does 4pm — pm on Tuesday sound good? Talk soon, [NAME].

Zoom Meeting Registrations

Subject 1: Availability tomorrow? Are you available for a quick call [Time Options]? Subject 1: [Insert Company Action] lately? Usually when that happens, [Insert Business Issue] becomes a priority. How does [Time Options] look on your calendar?

Subject 1: Quick demo of [Product]?Simply put, a meeting request email is a document written to formally ask a co-worker or manager or any other individual to meet with you.

Meeting Request Email – How to Write One (With Samples)

In the email, you usually suggest an appropriate place of meeting, time, duration, date and topic of discussion. Traditionally this was done with regular letters but most businesses now use emails. So if you want to know how to request a meeting via email, then read on. You may even want to write an email to request a meeting with members of your team.

Whatever the case, you can modify the sample meeting request email below to suit your particular need. A meeting request email is typically written for a simple reason — to schedule a meeting.

It can be seen as an invitation letter to a meeting. If you do not have Grammarly — A grammar checker that I use every day for all my writing, please get it free from here Now. You can read my full story on how I discovered Grammarly here.

The date, as well as the time of the meeting should be properly indicated for clarity sake; as well as to avoid misconceptions that could easily be avoided. It is important that the venue for the meeting be communicated to the recipient; even if subsequent meetings have been held in the exact same place — leave no room for assumptions.

Stating the length of the meeting might help strengthen the resolve of the recipient to attend, as unnecessarily lengthy meetings cause a strain in productivity levels and are simply boring. Photo by woodleywonderworks. If the recipient of the email is a boss or client, it is also important to keep the meeting schedule flexible as they are likely to have it altered to suit their convenience. It is important not to force a client to wade through unnecessary information that they may not even be patient enough to read through.

I am writing with regard to our earlier discussion about launching an ad campaign for your new product — our company has an impressive portfolio with success stories of products quite similar to yours and we would be glad to set up a meeting where we can discuss the matter further. The main purpose of the meeting would be to strategize on ad campaign ideas for new johndoe product — Please bring any relevant data you have.

You may wish to make copies prior to the meeting that we may all have them for reference. I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion. Please make every effort to attend. Such a representative should be able to answer questions on your behalf. I want to invite architects and luxury interior designers to our store or want to schedule a meeting with them at their office.

Your email address will not be published. This site uses Akismet to reduce spam. Learn how your comment data is processed. What is a meeting request email? Sample meeting request email. TO: johndoe products.

John, I am writing with regard to our earlier discussion about launching an ad campaign for your new product — our company has an impressive portfolio with success stories of products quite similar to yours and we would be glad to set up a meeting where we can discuss the matter further.

Does this interest you?

Schedule A Meeting Email Template

Kindly let me know so that we can set up a date and time that suits your schedule. Janet Manuel. John, I am glad to have received your positive response to the meeting request.Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

You can send a meeting request to one or more people. Outlook tracks who accepts the request and reserves time on your calendar for the meeting. When you create a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the best time for your meeting. Add your attendees to the To line of the meeting request and skip to step 4. If you're using an Office or an Exchange account, use the Scheduling Assistant to see attendee schedules.

In the Scheduling Assistanteither click the box under your name and type an attendee's name or email address or click the Add Attendees button to bring up your address book. Click the icon next to the attendee's name in the Scheduling Assistant to mark a specific attendee as a Required AttendeeOptional Attendeeor a Resource.

When you start typing a attendee's name, Outlook will provide suggestions for you based on the people you've met with or emailed recently. Choose a name from the list to add an attendee.

In Outlook and Outlook for Officeyou can start typing a location's name, for example, Fourth Coffee Shop or Conference Room 23and Outlook will look for location matches. Select one of the suggestions to choose that location, or continue typing to enter another location. To attach a file to a meeting request, on the Insert menu, select Attach Filethen choose the file you want to add.

If you don't want to make this a recurring meeting, click Send. Otherwise, see Make a meeting recurring. If you use Outlook for iOSyour mobile device can remind you when you need to leave to make it to your appointments on time.

schedule a meeting email template

Turn on Time To Leave. Only OfficeOutlook. If you're using Officewhen you create a meeting request, you can prevent meeting attendees from forwarding the meeting request to other people. This new option is available to Monthly channel customers after upgrading to Version See Prevent forwarding of a meeting to learn more.

Meeting Request Email Templates + Subject Lines

Choose the options for the recurrence pattern you want, and then click OK. You can add another attendee to an existing meeting. If you're the meeting owner:. Double-click to open the meeting, then use the To line or the Scheduling Assistant to add one or more people to the meeting. If you're not the meeting owner. Open the meeting request. In the Respond group on the ribbon, select Respondthen Forward.

Add one or more recipients to the meeting request. Click Send. The meeting owner will receive notification that you've forwarded the meeting request to another person. For more information, see Forward a meeting.

schedule a meeting email template

If you're using Outlook for Officeyou can now have Outlook end your meetings a few minutes early.